Skill Sets We Are Looking For
Our clients call on us for proposal consultants with a broad range of skills. Listed below are the skill sets that are in greatest demand.
Proposal Manager
- Provide leadership, management, and direction of entire proposal development process, including tactics, theme, discriminators, and ghosting
- Issue instructions to and integrate efforts of entire proposal team staff
- Report daily on the status of key planning, writing, or other processes
- Direct creation and review of proposal outline to ensure compliance and responsiveness
- Build proposal compliance matrix and track fulfillment of all requirements
- Identify and track “must-do” compliance items through completion
- Review storyboards and proposal sections to ensure requirements are adequately addressed
Book Boss/Volume Leads
- Design, plan, and manage specific volumes and integrate them with all other proposal volumes
- Ensure compliance and responsiveness to all RFP requirements
- Understand and maintain the schedule and assign, manage, and coach writers
- Write proposal sections such as management plan, staffing plan, and others
- Develop and maintain a detailed outline for the entire volume, building on the baselined requirements and including annotations for recommended themes, content, and figures (e.g., tables, graphics, photos)
- Develop, assign, and monitor data collection in support of the volume, and ensure that writers use this data effectively to complete their writing assignments
- Work with writers to develop appropriate writing aids (e.g., storyboards, annotated page mockups), and review and approve these prior to initiating any writing
- Review and approve all text and figures before incorporation into the baseline volume
Proposal/Technical Writers
- Understand the approach, strategy, and themes/discriminators
- Interview and/or debrief teams with subject matter experts
- Research, collect data, organize information, and write proposal text
- Define section requirements, adhering to approved proposal outline
- Ensure compliance and responsiveness to all RFP requirements
- Work with proposal production team to plan and develop graphic concepts
- Prepare documentation for formal reviews
- Maintain historical files for each section and a section status log
Proposal Coordinators
- Coordinate the production process (desktop publishing, graphics, editing, proofreading, reproduction, binding, and delivery) in support of the proposal
- Assist Proposal Manager in maintaining the proposal schedule, configuration control, planning/control documents, and baselined outline
- Develop data collection forms and proposal templates
- Work with the Review Team Leader(s) to prepare review documentation and to determine review logistics
- Maintain a status record and master file for all action items, text, and graphics
- Identify and help resolve major writing and production problems early
- Provide guidance and status reports on compliance and production matters
- Enforce editorial policies and guidelines specified for the proposal
Proposal Desktop Publisher
- Prepare, format, and layout high quality text and templates for proposals and presentations
- Integrate graphics and design elements to conform to desktop publishing standards and requirements
- Ensure compliance with RFP specifications/page limitations and focus evaluators’ attention
- Possess working knowledge of editorial/proofreading marks
- Maintain excellent knowledge of Microsoft Word to include style sheets, table designs, macros, and references (i.e., table of contents, list of figures, etc.)
- Operate with limited instructions (other than style sheets/templates)
- Prepare both hard and soft copies as required
Proposal Graphic Artist
- Design and edit pictures, graphs, drawings, and charts to help communicate messages in the proposal response
- Possess excellent knowledge of tools such as Adobe Illustrator, InDesign, Photoshop, and Microsoft PowerPoint
- Edit and modify engineering drawings, photo graphics, models, or rough sketches; etc.
- Work with writers to determine illustration requirements such as processes, objects, tools, products, machines, buildings, and other figures
- Apply color, shading, and other art techniques to portray intended meaning
Editor
- Validate style, consistency, grammar, and syntax of the final document
- Re-write as needed to clarify and simplify text or replace poorly written text
- Provide consistency in capitalization, compound words, lists, and numbers
- Check in-text references for figures, tables and sections
- May play a role in reducing the text to meet page limitations
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Full Time Placements
From time to time we offer full-time placements. If you are interested in applying, please submit your resume in Microsoft Word, to tholland@ociwins.com. Please indicate the position title in the subject line of your email.